Zoho Workdrive: Cloud Storage & Collaboration

Zoho Workdrive: Cloud Storage & Collaboration

If you work digitally, you want your data to be stored safely. In short: warm, dry, and secure! Zoho Workdrive is a cloud platform with plenty of storage space for your documents. Haven’t heard of it yet? Well, it’s high time! In this blog post, we’ll introduce you to Zoho Workdrive and tell you about the features this application has to offer!

What is Zoho Workdrive?

Zoho Workdrive is a web-based collaboration and file management software. It allows users to store, share, and collaborate on files. As a central file management system, you can organize your files efficiently at any time. Additionally, Zoho Workdrive is an online storage and synchronization platform – and part of the Zoho ecosystem!
Zoho is an Indian software company dedicated to digitizing all areas of a company’s business. Founded in 1996, it now offers over 45 applications for sales, marketing, accounting, human resources, and more. With success: more than 100 million users in over 150 countries currently use Zoho.

What does Zoho Workdrive cost?

The tool is available in three pricing tiers: Starter, Team, and Business. Additionally, there is a free trial version that lets you explore the application at your own pace.
The Starter package is priced at €3 per user per month. This edition can be used by a minimum of 3 users and offers a 1 GB limit for data uploads, along with 1 TB of storage per team. In addition to team folders, role-based access controls, sharing options at the subfolder level, and the Zoho Office Suite, Zoho Workdrive also provides encryption at rest, a mobile app, templates, and an admin dashboard.
In the Team Edition, priced at €6 per user per month, you get a 5 GB limit for data uploads and 3 TB of storage per team. In addition to all the features of the Starter package, you also gain access to features such as password-protected links, insights into file activity and access statistics, as well as the ability to customize the branding of the application.
For an additional €5 per month, the Business Edition offers 5 TB of storage for your teams and a 50 GB limit for data uploads. In addition to the features of the Team Edition, it includes audit trails, domain verification, and two-factor authentication.

File synchronization and collaboration

File synchronization and collaboration are the two key aspects of Zoho Workdrive, and they define the application. This is why the cloud content collaboration tool receives an average rating of 9/10 from customers. The ease of collaboration is the key factor driving user satisfaction.

Collaboration via team folders

Effective collaboration drives the success of any company, especially when teams or colleagues are located in different places and working remotely. Zoho Workdrive makes it easy to create a shared workspace where you can work without limitations. Team folders can be created for specific projects, departments, or functions, and team members can be added to them.
Documents can be uploaded via drag and drop, and thanks to the integrated Online Office Suite Writer for word processing, they can be edited in real time. Changes and comments can be reviewed simultaneously, and once the document is finalized, it can be shared with external partners or clients using the external sharing feature.
If you see the “security” warning flashing in your mind, we can reassure you: Zoho understands its responsibility and provides Zoho Workdrive with the ability to set strict password policies, enable two-factor authentication, and restrict access from specific IP addresses.

File mirroring via TrueSync

TrueSync in Zoho Workdrive enhances file synchronization by ensuring that only the necessary files are downloaded to local devices, saving storage space. It allows seamless on-demand access to all files stored in the cloud, automatically syncing them when needed. This approach not only improves storage management but also offers a smooth user experience across multiple platforms.

Further features of Zoho Workdrive

Zoho wouldn’t be Zoho if it didn’t offer many more features to make your daily work easier. Here, we’ve summarized the most important ones for you!

Immediate notifications

With Zoho Workdrive, you won’t miss anything in your workflow thanks to the real-time notifications that you can enable. You can receive notifications within the app, as push notifications, or via email whenever approvals are granted, access is requested, comments are uploaded, file versioning is updated, or storage limits are reached.

File organization with labels and templates

Efficiency is key in Zoho Workdrive when it comes to organizing your files in team folders. You can create data templates with various fields to standardize them across all folders, ensuring that specific properties are always recorded. Additionally, you can assign labels, or user-defined tags, to your files to categorize them based on specific criteria.

Saving drafts

As mentioned, all changes to shared files can be viewed by everyone in real time. However, if you’d like to refine your documents before making them visible for collaboration, you can edit them in draft mode at your own pace.

Save files directly to the cloud

Once uploaded to the cloud, you can not only access the file as a team, but also edit it directly there – after all, Zoho Workdrive provides you with more than enough storage space!

Monitoring all team activities

For admins and team leaders, Zoho Workdrive offers the ability to monitor usage and activity within the account to ensure data security and policy compliance. File, team folder, and user activities can be tracked, with audit trails and logs highlighting any discrepancies, providing a maximum layer of security.

Central management of release links

With Zoho Workdrive, you have a centralized view of all the share links you’ve created for documents – putting the power in your hands! As an admin, you can modify these share links at any time, whether it’s adjusting access permissions, setting expiration dates, or adding password protection. If you prefer not to use dashboards, you can easily download all the relevant data in a report within the tool.

codafish – Your Zoho partner for all digital applications

Everything in one place and accessible to everyone – what more could you ask for? Zoho Workdrive truly offers countless features to help organize your files and enhance your team’s collaboration. Already convinced and want to learn more? Give us a call! As a Zoho partner and Zoho Workdrive user, we’re happy to answer all your questions, offer tips, and take you through the app with a demo. Book your free consultation online today!