Zoho Inventory: Efficient Warehouse Management Made Easy

Zoho Inventory

Every company’s inventory management needs one thing above all: reliable software that helps track stock levels, orders, and sales. In this blog post, we introduce you to a tool that not only meets these requirements but offers so much more: Zoho Inventory! So sit back, relax, and discover the features and, most importantly, the benefits of Zoho Inventory!

What is Zoho Inventory?

Zoho Inventory is an order and inventory management software designed for e-commerce companies, online sellers, retailers, wholesalers, and small to medium-sized businesses. The goal of the software? To optimize and manage orders and purchases. With Zoho Inventory, the entire order process is covered, from purchasing to payment. Additionally, the tool offers integration with accounting and CRM systems, streamlining workflows across different teams.

The tool is provided by the Indian software company Zoho, whose philosophy and mission focus on the digitalization of all business areas. Since its founding in 1996, Zoho has developed over 50 applications for businesses in pursuit of this goal and now boasts over 100 million users worldwide.

Why should you use Zoho Inventory?

When you consider the range of features available, the answer becomes clear: Zoho Inventory provides all the essential tools for warehouse management in a single software solution. You can efficiently manage multiple warehouses, organize items, and take advantage of numerous integration options. Additionally, Zoho Inventory stands out with its user-friendly and flexible interface.

Professional inventory management system

With its wide range of features, Zoho Inventory is considered a professional inventory management system. Receipts and issues, sales, stock levels – you can easily monitor all of this using the software for warehouse and order management. And, thanks to its order processing features and integration with online stores, you can do this in real time!

How much does Zoho Inventory cost?

As with many applications, Zoho offers the Zoho Inventory tool with a free plan and four additional pricing tiers: Standard, Professional, Premium, and Enterprise.

The free plan is ideal for start-ups and small businesses that need to manage their budget, as well as for users who simply want to test the system. The plan includes one user account, one warehouse, direct shipping, reordering, item groups, and up to 50 orders.

For €39 per month, the Standard plan includes two users, one warehouse, up to 500 orders, and access to the customer portal.

The Professional plan costs €99 per month and expands on the Standard plan by offering an additional warehouse, 2,500 more orders, serial number and batch tracking, and access to the supplier portal.

The Premium plan offers 2 users, 3 warehouses, up to 7,500 orders, as well as chat, ME conversion, automations, barcode generation, and inventory counting. The cost of the plan is €159 per month.

The Enterprise plan, the largest package, provides the full range of features for €299 per month: 7 users, 7 warehouses, 15,000 orders per month, and, in addition to all the Premium features, the integration of Zoho Analytics and multi-currency transactions for each contact.

Zoho Inventory: Comprehensive feature set

When we say that Zoho Inventory can do so much more for you, we mean it – the application’s extensive feature set speaks for itself: Zoho Inventory offers over 40 functionalities for warehouse and inventory management. The abundance of features and user-friendliness have earned it an average rating of 8.9 out of 10. Let’s take a quick look at the most important features!

Inventory Management

With Zoho Inventory, you can track your stock in real time, from orders to deliveries. The system automatically updates your inventory with each sale or goods receipt. It even alerts you when stock levels are low, helping you ensure that critical items don’t run out.

Warehouse management

Depending on the plan, Zoho Inventory allows you to manage multiple warehouses, keep track of inventory, and optimize stock levels by transferring items between locations. You can also monitor the stock of each warehouse individually. And all of this happens in real time! Sales, purchases, and transfers are displayed on a dashboard, providing automatic updates on overstocks or stock shortages.

At the same time, Zoho Inventory also offers comprehensive product management, allowing you to add detailed descriptions for each item, categorize products, and assign attributes such as weight, dimensions, and SKU.

Zoho Inventory also offers batch and serial number tracking for effective inventory management, ensuring quality assurance or supporting recall purposes.The expiration date for batch-based products can be easily and quickly recorded.

Whether you have one or multiple warehouses, stock levels can be manually adjusted at any time in the event of shortages, losses, or surpluses. Every change is logged for a complete record, with reasons for the adjustments documented.

Speaking of documentation, Zoho Inventory supports various common valuation methods, such as FIFO and LIFO, for inventory valuation. It tracks the cost per item for financial reporting and also generates detailed reports on product and warehouse performance.

Multi-channel sales

Zoho Inventory seamlessly integrates with marketplaces like Amazon, eBay, and Etsy for multi-channel sales. Inventory is synchronized, ensuring that both sales and stock data are always up to date. Popular e-commerce platforms such as Shopify and WooCommerce are also supported, allowing you to manage products, categories, and prices directly from Zoho Inventory.

The platform allows you to view all orders from various channels directly in the dashboard, enabling automatic creation of invoices, delivery notes, and orders. Returns and exchanges can also be managed consistently through Zoho Inventory.

When it comes to shipping, you can easily integrate services like DHL, UPS, FedEx, or even local providers. The software automatically calculates shipping costs, processes shipments, and handles tracking and status notifications.

Invoicing

Automatic is the key word when it comes to invoicing in Zoho Inventory. Invoices are generated directly from sales or purchase orders. You can easily customize the invoice layout and add your logo or branding. If accountants are thinking of a big “BUT,” don’t worry: Zoho Inventory also supports tax calculations and VAT compliance. It accounts for different tax systems and regional taxes, and you can adjust tax rates at any time.

The entire invoicing process can be fully automated using rules, such as those for online store purchases, regardless of the country in which they are made. Zoho Inventory creates invoices in multiple currencies and automatically converts the currency based on the current exchange rate.

Payment tracking

Just like your orders, you can track the status of each invoice at any time and see whether they are outstanding, paid, or overdue. You can also enable real-time notifications for incoming payments or overdue invoices and maintain a detailed log of interactions with customers.

Reports and analytics

The accounting department, tax office, and management all appreciate them: Reports and analyses! And Zoho Inventory offers plenty of them: Sales, purchasing, inventory, and order management reports provide purchasing, sales, and marketing teams with an ideal foundation for conducting comprehensive analyses and integrating them into business decisions. Tax and financial reports for valuation and year-end statements can be downloaded for controlling purposes. Additionally, reports can be customized at any time to meet specific needs, or you can set up automated report generation to receive the required reports at the start of each month.

codafish – Your Zoho partner for all digital applications

What this tool can do! Yes, your warehouse and inventory management can be just as easy and save you a lot of time and effort: Zoho Inventory is a software solution that comprehensively supports and manages your business and inventory. Want to learn more about Zoho Inventory, watch a demo, or discover how to integrate it with Zoho CRM? As a certified Zoho partner, we’re the perfect resource for you: Book an appointment online today, and we’ll answer all your questions, provide expert advice, and, if you’d like, set up Zoho Inventory for you from start to finish.